Terms & Privacy

This page explains how VIDLab handles website information, privacy expectations, and acceptable use of content.

Learn how VIDLab uses website data and the terms for using our site content.

Privacy Policy

Effective date: November 6, 2026

VIDLab is committed to protecting your privacy. This policy describes what information may be collected when you visit our website and how that information is used.

Information Practices

Browsing VIDLab's website does not require you to provide any personal information, and we do not use advertising or tracking cookies. Personal information is collected only when you submit a Join Us application or choose to create an optional account, as described below.

Research Position Applications

When you apply through the Join Us form, we collect the information you enter (such as your name, email address, phone number, education, research interests, statement and profile links) and the CV you upload.

  • Purpose: this information is used only to evaluate your interest in research positions at VIDLab and to contact you about your application.
  • Who can see it: only the lab director and lab members authorized to review applications. We do not sell or share your information with third parties for marketing.
  • Where it is stored: submissions are stored securely with our hosting provider, Cloudflare, and are encrypted at rest and in transit. Data may be stored or processed outside Canada.
  • Spam protection: the form uses Cloudflare Turnstile to block automated submissions.
  • Retention: applications are kept for up to 12 months and then deleted, unless you join the lab or ask us to keep your application on file.
  • Your choices: you may ask us to access, correct or delete your application at any time by contacting the lab director.
Optional Student and PI Accounts

Students may apply without an account. Optional accounts store a name, email address, password verifier (the password itself is not stored), and any profile details the account holder adds: program, supervisor, research topic, bio, and photo. A profile can be viewed and edited by its owner, by the PI chosen as supervisor, and by VIDLab administrators. Applications submitted while signed in are linked to the account. Applicants may select a preferred PI, but only an administrator can confirm an assignment; confirmed PIs can view only applications assigned to them. Email verification and password-reset links, when enabled, are sent by the configured email service.

Third-Party Links

Our pages may include links to third-party websites (for example conferences, journals, or university pages). VIDLab is not responsible for the privacy practices or content of those external websites.

Website Security

We maintain industry-standard security practices to protect the integrity and availability of our website. Application data is accessible only to authorized reviewers through an authenticated, access-controlled system.

Contact

For questions related to this policy, please contact VIDLab through the lab contact channels listed on this website.

Terms of Use

Acceptance of Terms

By accessing this website, you agree to use it in accordance with these terms and applicable laws.

Website Content

Content on this website is provided for educational, research, and informational purposes. While we strive for accuracy, content may be updated, revised, or removed without prior notice.

Intellectual Property

Text, graphics, publications, and media on this site remain the property of VIDLab or their respective owners. Reuse should include proper attribution and comply with relevant publication or licensing terms.

Limitation of Liability

VIDLab is not liable for direct or indirect damages arising from the use of this website or reliance on its content.

Updates to this Page

We may update this Terms & Privacy page periodically. Continued use of the site after updates indicates acceptance of the revised terms.